Information for LFS faculty
We’ve compiled some key information for LFS faculty members here. Anything you can’t find an answer to, give us a call or drop in at our office.
Faculty members are in a unique position in that you see students on a regular basis and can often observe changes in behaviour, attendance or academics that indicate a student may be experiencing challenges outside the classroom (illness, personal challenges, family tragedy etc.). If you have concerns about a student's wellbeing, please take the time to educate yourself about assisting students in distress, and notify LFS Student Services in any cases where you feel our support would be beneficial. We can often liaise with other resources and support services on campus to ensure the student in question is receiving the support they need, and we're instrumental in advising students on how to manage their academic portfolio in the face of challenges. We're also available to provide guidance and support for you as well as your students, and encourage you to reach out to us with any questions or concerns.
We strongly encourage all faculty to retain a copy of the Green Folder, the mental health and wellbeing resource guide to assisting students in distress, provided by our colleagues in UBC Student Development and Services. If you would like a hard copy, please contact LFS Student Services to request one.
As per the FSC (Faculty Service Centre) User Guide, final grades are due seven business days from the exam date (five business days from the exam date, if the exam is written on the last two days of the exam period). For directed studies, undergraduate thesis and essay courses, we kindly ask that instructors use the end-of-term dates for grade submission deadlines. We appreciate your commitment to meeting these deadlines, as late submissions can prevent students from meeting eligibility requirements for year promotion, scholarships, academic standing evaluations, graduation or other critical stages of their academic progression. If you have concerns about meeting these deadlines, please notify LFS Student Services so that we can work together to ensure students' records are up to date, and that any impacts to their progress are mitigated.
We work together with the associate dean as well as the academic and program directors to ensure the Summer and Winter schedules are created, published and maintained, and also to collect and submit requests for final exams. Should you have any questions about registration, exams or scheduling, please direct your inquiries as follows:
- Course and student record management: For questions regarding registration of students in your courses (exceptions to prerequisites, management of wait lists, etc.), submitting change-of-grade requests (via email or the Change of Grade form via the FSC), please email firstname.lastname@example.org.
- Course and exam administration: For questions about the scheduling details of your courses (terms, days, times, locations, instructor assignments, seat restrictions etc.) and formal exam schedules, please email email@example.com.
To view room availability and book a classroom outside of your scheduled teaching commitments, you can do so here via the faculty intranet. Please refer to the guidelines for booking. If, after reviewing the content, you still have questions, you are welcome to email LFS Student Services for assistance.
Feel free to contact LFS Student Services with any additional questions. If we don't know the answer, we can help to connect you with the right individual or resource on campus to help.