Vehicle Bookings

Please note that LFS vehicle rentals are available for Faculty of LFS and Forestry users only.

Please review the LFS Faculty Vehicle Policy before submitting a vehicle booking request

Please note that there is a 24 hour (working days only) turn around time for request confirmation. Please do not take a vehicle without confirmation, as there may be a request ahead of yours that simply has not yet shown up on the booking page.

Key pick-up and drop-off hours are 8:30am – 4:00pm. Keys should be picked up and returned at the finance department (MCML 254).

Parking Dept Vehicles

Please note that UBC Parking has labelled our parking spots for departmental vehicles as follows: Stalls R273, R274 and R275 are marked LFS Departmental vehicles (the Dodge Caravan, Ford Ranger and Prius can be parked in any of these stalls). R276 is marked as LFS but is the Dean’s spot. All other spots have been reassigned, please do not use any of these, some of them are M or medical spots, and our vehicles will be towed if parked there.

  1. Record the license plate (preferably take a photo), make and model of the unauthorized vehicle as well as the specific parking spot (i.e. R273, R274 or R275 - this is important because we do not want the wrong vehicle towed!).  Email this information to lesley.dampier@ubc.ca and cc pedro.aloise@ubc.ca along with the vehicle that you are driving (i.e. Prius, Caravan, or Ranger).
  2. If there are no departmental spots remaining (i.e. R273, R274 and R275 are all occupied), park the departmental vehicle in surface lot B4.  This is the lot across from Forestry with access off Agronomy Road.
  3. Place a note on the dash indicating the vehicle will be moved to the correct parking spot once the unauthorized user has been removed.  You will find a generic note in the glove compartment that you can place directly on the dash.
  4. When you hand in your keys, notify the receiver of where the vehicle is parked.  This is important as there may be another user booked immediately after you.
  5. Notify Lesley Dampier and Pedro Aloise (email to lesley.dampier@ubc.ca and cc pedro.aloise@ubc.ca) of the location and make of the vehicle (i.e. Prius, Caravan, or Ranger). Lesley or Pedro will notify parking of the unauthorized user and will move the departmental vehicle once the unauthorized vehicle has moved or been removed.

Please send booking inquiries to lfs.finance@ubc.ca. For amendments to bookings, call 604-822-2193.

Anyone driving a faculty owned vehicle must possess a Class 5 license or above. Class 7 (N) license holders are NOT allowed to drive a faculty vehicle.

***Note:  The Dodge Caravan is equipped with all-season tires which are designed to perform best at temperatures above 7oC.  The Dodge Caravan should not be driven in snowy, winter conditions.  Both the Ford Ranger and Toyota Prius are equipped with all-weather tires which are designed to perform both above and below 7oC.***

Please note that the Gas Credit Card for Faculty vehicles is set-up by UBC Supply Management and is only valid at authorized gas stations: Chevron, Esso, Husky, Petrocan, or Shell. Variety store stations (eg. 7-Eleven) will not accept the card due to differing merchant codes.

Please keep ALL gas receipts and bring them to Shiho Mehrhoff in MCML 254 upon return of the vehicle keys. The receipts are required for the gas credit card reconciliation process.

To avoid any inconvenience, please fill up the gas tank prior to going out into the fields for research. If circumstances have forced you to pay for gas out-of-pocket, please keep your original receipt and bring it to Shiho Mehrhoff in MCML 254 for reimbursement evaluation.

Vehicle bookings has been migrated to a new system on Aug 29, 2016.  A valid CWL ID is required for booking.  Off campus users need to connect to the UBC VPN to access the booking site.

prius-edit

Book me!

2015 Toyota Prius - License CN9 00F (Seats 5)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2009 Ford Ranger - License 9RA6272 (Seats 2)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2007 Dodge Caravan - License 959 CVN (Seats 7)

This Faculty Vehicle is parked in the spaces between MacMillan Building and the Frank Forward Building (the spaces adjacent to the loading dock in the rear of Macmillan building), there should be signage indicating which spaces have been allotted to LFS.

It is very important to return the vehicle to these spaces and DO NOT return it anywhere else.

Book me!

2006 Chevy Colorado Pickup - License CN4142

Vehicle is located at the Totem Field and available for bookings from Wednesday - Friday only.

Vehicle must be picked up AND returned to the Totem Field, behind the gates (gate key will be provided).

A vehicle mileage form will be provided and must be returned to LFS Finance (MCML 254).

Chevy Cargo Van - Plate number: 6264 PF (Seats 2)

1989 3/4 ton cargo van with removable seats.

The cargo van is located at the UBC Farm.

From May through October, the vehicle is available for booking Thursdays from 9am-5pm and some Mondays. From November to April the van is available for booking more widely.

Please contact the UBC Farm Office at farm.team@ubc.ca or 604-822-5092 to book the vehicle.

NO HERBICIDES, PESTICIDES, OR OTHER CONTAMINANTS

Due to a limitation in the booking software, you will need to fill out the speed chart field in the form. However, you will not be charged for using the bikes or the trailer.

Please ensure that you lock the bicycles and trailer securely to the bike rack. Especially the ones that you are not using as they are locked using the same security cable.


Book me!

The blue bike

Pick up the keys to the bike from the MCM finance office. The bike is located in the MCM loading bay area.

The bike trailer CANNOT be attached to this bike.


Book me!

The red bike

Pick up the keys to the bike from the MCM finance office. The bike is located in the MCM loading bay area.

The bike has the trailer hitch and the trailer can only be attached to this bike.


Book me!

Bike Trailer

The trailer can be used on its own or with the RED bike.